refactor(prompts): clarify artifact format handling and response structure in routing and task descriptions

surfsense_backend/app/agents/chat/multi_agent_chat/main_agent/system_prompt/prompts/routing.md

@@ -77,10 +77,12 @@ web_crawler specialist to crawl and then save the data with its
 requests go to `task(deliverables, …)` with an explicit instruction to create
 an editable PPTX artifact.
 
-**Report and resume artifacts.** Report, resume, and CV requests with no
-explicit output format go to `task(deliverables, …)` with an explicit
-instruction to create a PDF artifact. Do not ask the user to choose a format.
-Preserve an explicit override: editable Word requests → DOCX, slides or a
+**Report and resume artifacts.** Report, resume, CV, and submission-document
+creation requests go to `task(deliverables, …)`. Unless the user specifies
+another format, instruct the specialist to create a PDF artifact. Infer
+non-critical details rather than asking follow-up questions or drafting the
+document inline; brief follow-ups such as "just do it" preserve this intent.
+Explicit format requests still win: editable Word → DOCX, slides or a
 presentation → PPTX, and a workbook or spreadsheet → XLSX.
 
 **Video media.** Requests whose requested output is a video, animation, or

surfsense_backend/app/agents/chat/multi_agent_chat/main_agent/system_prompt/prompts/tools/task/description.md

@@ -9,8 +9,8 @@
       entry in `<specialists>`).
     - `description` — the FULL task prompt. The specialist cannot see this
       thread, so include all context and constraints, plus what you need
-      back. The specialist will respond in its own format — don't dictate
-      one.
+      back. The specialist owns its response structure; preserve and explicitly
+      pass all user constraints, including any required artifact format.
   - Args (batch mode):
     - `tasks` — array of `{description, subagent_type}` objects to fan out
       concurrently. Mutually exclusive with single-mode args. Use when a

surfsense_backend/app/agents/chat/multi_agent_chat/subagents/builtins/deliverables/system_prompt.md

@@ -26,6 +26,8 @@ what was generated.
   → XLSX. Plain notes, briefs, and content intended for continued editing →
   Markdown. An explicit format always overrides these defaults; otherwise,
   prefer PDF for a finished deliverable.
+- For PDF-default requests, complete the PDF workflow rather than substituting
+  a Markdown-only artifact or an inline draft.
 - Available format skill: `pdf` — creates polished PDF files for PDFs, resumes,
   CVs, reports-as-PDF, letters, one-pagers, and printable documents.
 - Available format skill: `docx` — creates polished, editable Word documents

surfsense_backend/tests/unit/agents/multi_agent_chat/test_prompt_resources.py

@@ -66,6 +66,7 @@ def test_presentation_routing_separates_pptx_from_video():
 def test_reports_and_resumes_default_to_pdf_without_format_clarification():
     """Supervisor and specialist apply the canonical artifact format policy."""
     routing = read_prompt_md("routing.md")
+    task_description = read_prompt_md("tools/task/description.md")
     deliverables_package = _route_resource_package(
         SUBAGENT_BUILDERS_BY_NAME["deliverables"]
     )
@@ -73,7 +74,9 @@ def test_reports_and_resumes_default_to_pdf_without_format_clarification():
 
     assert "**Report and resume artifacts.**" in routing
     assert "create a PDF artifact" in routing
-    assert "Do not ask the user to choose a format." in routing
+    assert "rather than asking follow-up questions or drafting the" in routing
+    assert 'brief follow-ups such as "just do it" preserve this intent' in routing
+    assert "including any required artifact format" in task_description
     assert "Choose the output format from the user's intent without asking" in (
         deliverables_prompt
     )
@@ -81,6 +84,8 @@ def test_reports_and_resumes_default_to_pdf_without_format_clarification():
         deliverables_prompt
     )
     assert "An omitted format is never a missing constraint" in deliverables_prompt
+    assert "rather than substituting" in deliverables_prompt
+    assert "a Markdown-only artifact or an inline draft" in deliverables_prompt
     assert (
         '"artifact_type": "artifact" | "podcast" | "video_presentation" | "image"'
         in deliverables_prompt